Welcome to EVOLVE!


EVOLVE is an essential online tool for planning and managing educational visits, on-site activities, after school clubs and sports fixtures. EVOLVE is currently used by over 19,000 schools across the UK, and more than half a million staff have used the system to efficiently plan and approve 1.2 million visits and activities – and counting!

Developed by experienced teachers and educational practitioners, this innovative and market leading system has been designed with teachers in mind. It helps schools, colleges, trusts and Local Authorities to improve and simplify the process of planning, approving, monitoring, evaluating and reporting all learning which takes place outside of the classroom.

Why not make your next move a free demonstration of EVOLVE, to see how it could benefit you and your organisation?

The EVOLVE Team

To book your free demonstration, call us today on: 01394 775 250

What can EVOLVE do you for?

  • Flexible, intuitive & easy to use
  • Simplifies procedures
  • Promotes efficiency
  • Promotes confidence to plan LOtC opportunities
  • Builds portfolio of staff LOtC experience
  • Supports planning – reflection – planning working practices
  • Portal for everything LOtC
  • Reduces paperwork
  • Provides a clear audit trail
  • Ensures staff planning adheres to procedures
  • Pre-configured robust framework
  • Manage all Extra-curricular activities - not just visits!
  • Dynamic monitoring and live customisable reporting tools
  • Supports inspection preparation and process of self review
  • Comprehensive overview of all learning opportunities
  • Builds learner LOtC portfolio to support ROA, interviews etc.
  • Promotes equality of opportunity
  • Promotes inclusion
  • Tools for home-school-home communication
  • Share information and documents with parents / carers

Download our latest brochure

EVOLVE Brochure

Choose the package that is right for you...


Custom

Perfect for schools, colleges and academies that want a robust, tailored, integrated and comprehensive management system to support the provision of a broad range of opportunities for learning outside the classroom (LOtC).

Standard

Ideal for those schools and academies that run a smaller number of visits and require a robust, ready-to-use system with a fixed question base that meets National Guidance.

Collaboration

Designed for trusts and organisations that work collaboratively and want to be able to centrally co-ordinate and approve visit management across all of their schools and colleges within a single tailored system.

Local Authority

A specially discounted package designed for local authorities that want to streamline and co-ordinate visit management across all of their schools and youth centres within a single robust and tailored system.


Custom

Perfect for schools, colleges and academies that want a more tailored, integrated and comprehensive management system to support the provision of a broader range of opportunities for learning outside the classroom.

Custom EVOLVE offers...

  • Robust framework that complies with National Guidance
  • Ready-to-use solution
  • Web-based – access anytime, anywhere, on any device
  • One-stop shop for visit and activity planning
  • Comprehensive and audited approval system to promote LOtC
  • Email notifications prompt users if action is required
  • Reporting tools support self-review and inspection preparation
  • Generate pupil visit and activity reports (e.g. for RoAs)
  • Attach documents such as itinerary, and letters to parents
  • Share selected information with parents / guardians
  • Incorporated messenger facility
  • Clear audit trail of visit and activity planning at all levels
  • Incorporate your own questions in the approval process
  • Tailor the approval rules according to activity type
  • Synchronise with Management Information Systems
  • Incorporated Outline Approval feature
  • Built-in flexible registration system
  • Customise the look and feel of your system
  • Choose your own domain name
  • Full training
  • Make real-time system changes with system control panel
  • Multi-level reporting to monitor equality of opportunity
  • Planned link with payment providers

Schools, Colleges and Academies using EVOLVE:

  • West Nottinghamshire College
  • Macmillan Academy
  • Leeds College of Building
  • Abbey Grange Academy
  • Queenswood Girls School
  • Oakfields Community College
  • Droylsden Academy
  • Bishop of Rochester Academy
  • John Madejski Academy
  • Worth School
  • Northumberland Park School
  • Blackpool & the Fylde College

Standard

Ideal for those schools and academies that run a smaller number of visits and require a robust, ready-to-use system with a simplified, fixed question base that meets National Guidance.

This Entry level package utilises a simplified and fixed robust question base. Schools, colleges and universities requiring a more comprehensive, customisable and brandable version should look at the Custom EVOLVE package.

Standard EVOLVE offers...

  • Robust framework that complies with National Guidance
  • Off-the-shelf solution, set up and ready in minutes
  • Web-based – access anytime, anywhere, on any device
  • One-stop shop for visit and activity planning
  • Comprehensive and audited approval system to promote LOtC
  • Email notifications prompt users if action is required
  • Reporting tools support self-review and inspection preparation
  • Generate pupil visit and activity reports (e.g. for RoAs)
  • Attach documents such as itinerary, and letters to parents
  • Share selected information with parents / guardians
  • Incorporated messenger facility
  • Clear audit trail of visit and activity planning at all levels
  • Import learner details from existing Management Information System

Schools and Academies using Standard EVOLVE:

  • Brompton Academy
  • Grangefield Secondary
  • Halcon Community Primary School
  • Hummersknott Academy
  • Parkside School

Collaboration

Designed for organisations that work collaboratively and want to be able to centrally co-ordinate and approve visit management across all of their schools and colleges within a single tailored system.

Collaboration EVOLVE offers...

  • Robust framework that complies with National Guidance
  • Ready-to-use solution
  • Web-based – access anytime, anywhere, on any device
  • One-stop shop for visit and activity planning
  • Comprehensive and audited approval system to promote LOtC
  • Email notifications prompt users if action is required
  • Reporting tools support self-review and inspection preparation
  • Generate pupil visit and activity reports (e.g. for RoAs)
  • Attach documents such as itinerary, and letters to parents
  • Share selected information with parents / guardians
  • Incorporated messenger facility
  • Clear audit trail of visit and activity planning at all levels
  • Incorporate your own questions in the approval process
  • Tailor the approval rules according to activity type
  • Synchronise with Management Information Systems
  • Customise the look and feel of your site
  • Choose your own domain name
  • Full training

Collaborations using EVOLVE:

  • Priory Community School Enterprise Limited
  • Academies Enterprise Trust
  • Derwent Hill
  • EVASSA
  • Isle of Wight Collaboration
  • Offsite Education
  • Ormiston Academies Trust
  • Bedford Collaboration
  • Prospects Academies Trust
  • LEAF Trust
  • Cognita Schools

Local Authority

A specially discounted package designed for local authorities that want to centrally co-ordinate and approve visit management across all of their schools and youth centres within a single tailored system.

Local Authority EVOLVE offers...

  • Robust framework that complies with National Guidance
  • Ready-to-use solution
  • Web-based – access anytime, anywhere, on any device
  • One-stop shop for visit and activity planning
  • Comprehensive and audited approval system to promote LOtC
  • Email notifications prompt users if action is required
  • Reporting tools support self-review and inspection preparation
  • Generate pupil visit and activity reports (e.g. for RoAs)
  • Attach documents such as itinerary, and letters to parents
  • Share selected information with parents / guardians
  • Incorporated messenger facility
  • Clear audit trail of visit and activity planning at all levels
  • Incorporate your own questions in the approval process
  • Tailor the approval rules according to activity type
  • Import leaner details from existing Management Information System
  • Customise the look and feel of your site
  • Choose your own domain name
  • Full training

Local Authorities currently using EVOLVE:

  • London Borough of Redbridge
  • London Borough of Waltham Forest
  • Rochdale Metropolitan Borough Council
  • Rotherham Metropolitan Borough Council
  • Blackburn with Darwen Borough Council
  • Medway Council
  • Surrey County Council
  • Hull City Council
  • Devon County Council
  • Torbay Council
  • Buckinghamshire County Council
  • Sunderland City Council
  • Luton Borough Council
  • Herefordshire Council
  • Norfolk County Council
  • London Borough of Bexley
  • Hertfordshire County Council
  • Derbyshire County Council
  • Oldham Metropolitan Borough Council
  • Barnsley Metropolitan Borough Council
  • Salford City Council
  • Darlington Borough Council
  • Trafford Council
  • London Borough of Enfield
  • Slough Borough Council
  • London Borough of Barnet
  • North Somerset Council
  • Blackpool Council
  • Stoke-on-Trent City Council
  • Cambridgeshire County Council
  • Peterborough City Council
  • Thurrock Council
  • York City Council
  • Northumberland County Council
  • Durham County Council
  • Plymouth City Council
  • Southend Borough Council
  • Wokingham Borough Council
  • Brighton & Hove City Council
  • West Sussex County Council
  • Bath & North East Somerset Council
  • Royal Borough of Kingston
  • Hampshire County Council
  • Portsmouth City Council
  • Southampton City Council
  • Bradford Metropolitan Borough Council
  • Gateshead Council
  • London Borough of Southwark
  • Central Bedfordshire Council
  • Bedford Borough Council
  • North East Lincolnshire Council
  • Carmarthenshire County Council
  • London Borough of Havering
  • Halton Borough Council
  • Calderdale Metropolitan Borough Council
  • Sheffield City Council
  • Leeds City Council
  • Nottinghamshire County Council
  • Vale of Glamorgan County Council
  • Cheshire West & Chester Council
  • Wrexham County Borough Council
  • Conwy County Borough Council
  • Merthyr Tydfil County Borough Council
  • Caerphilly County Borough Council
  • Sefton Metropolitan Borough Council
  • Neath Port Talbot Metropolitan Borough Council
  • Coventry City Council
  • Powys County Council
  • Bridgend County Borough Council
  • Denbighshire County Council
  • Flintshire County Council
  • Gwynedd County Council
  • Rhondda Cynon Taff County Borough Council
  • Isle of Anglesey County Council
  • Blaenau Gwent County Borough Council
  • Cardiff County Council
  • Nottingham City Council
  • Cheshire East Council
  • Derby City Council
  • Northamptonshire County Council
  • North Lincolnshire County Council
  • London Borough of Camden
  • London Borough of Tower Hamlets
  • East Ayrshire Council
  • Highland Council
  • London Borough of Bromley
  • Newport City Council
  • Bury Council
  • East Lothian Council
  • Cumbria County Council
  • Leicester City Council
  • Bolton Council
  • Isle of Man Government
  • Milton Keynes Council
  • Sandwell Metropolitan Borough Council
  • Torfaen County Borough Council
  • Fife Council
  • Lancashire County Council
  • West Berkshire Council
  • Wirral Borough Council
  • Warrington Borough Council
  • Perth & Kinross Council
  • Wigan Council
  • Wakefield Council
  • Middlesbrough Council
  • Suffolk County Council
  • Worcestershire Council
  • London Borough of Sutton
  • Angus Council
  • Essex County Council